ADMINISTRATIVE ASSISTANT
PRIMARY FUNCTION
Administrative Assistant is a non-exempt position and is part of the Management Confidential Group.
ESSENTIAL DUTIES
Essential duties include: Provides administrative support on a continuous basis to the AGM of Transmission & Distribution and Electric Engineering Manager; reviews AGM T&D’s calendar and meeting agendas, researches and gathers necessary material to prepare for issues and meetings; keeps AGM T&D informed of project status; compiles annual budget requests and consults with appropriate staff about specifics; performs an ongoing review of current budget expenditures in all departments of the T&D Division; performs research and statistical analysis on administrative, fiscal, operations and personnel problems; acts as coordinator for special projects and committee meetings in-house as assigned by the AGM T&D; develops office procedures; compose, type and proofread a variety of reports, letters, memos, statistical charts, performance appraisals and other confidential documents; coordinates and distributes meeting agendas and reports; reviews and prepares invoices; may be involved in outside special projects.
OTHER RELATED DUTIES
Other duties as assigned.
QUALIFICATION STANDARDS
Any combination of education, experience, knowledge and abilities may satisfy the necessary minimum qualifications. A typical way to obtain the education, experience, knowledge and abilities would be:
Education: High school diploma or equivalent. Bachelors degree or equivalent from an accredited college or university with major course work in Accounting, Engineering, Public/Business Administration or closely related field. Related experience may be substituted for specific education requirements.
Experience: Three (3) years of increasingly responsible general administrative experience.
Knowledge and Abilities: Knowledge of principles of organization, administration and management; finance and budgeting; modern office methods and procedures; methods and techniques of research, economic and statistical analysis and report presentation; relevant federal and state regulations; technical engineering principles as they relate to the budget process; operate a personal computer and peripheral equipment, using modern software including word processing, data base management spreadsheets, CADD & GIS; make charts and graphs. Ability to communicate clearly and concisely orally and in writing; demonstrate skill in preparing and writing reports; properly interpret and advise the AGM T&D on decisions in accordance with technical specifications, regulations and policies; utilize interpersonal skills in developing and maintaining cooperative and productive relationships with various persons and levels in the organization; work cooperatively with others.
Special Requirement: Must have a valid California Class C driver license.
APPLICATION PROCEDURE
Interested employees who meet the minimum qualifications must submit a completed
District application to the Human Resources Department to be received no later
than 3:00 p.m. on Tuesday, January 3, 2006. A supplemental statement (one or
two pages) describing experience and qualifications for the position is recommended
but not required.
Applications will be reviewed on a comparative basis and only those most
qualified will be invited to continue in the selection process which will
consist of an overall assessment of the individual's skills through (1) oral
interview; (2) review of work history; (3) review by current and former supervisors;
(4) examination of personnel file. A candidate must perform successfully
in each phase of the testing in order to continue in the selection process.